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Citation and Quotation Guidelines

The mission of Annual Reviews is to provide critical, scholarly reviews of important topics in selected branches of science. Each manuscript must be originally written for publication in Annual Reviews.

The preparation of a review must, by its very nature, rely heavily on the ideas, observations, and reports of others. Therefore, it is important for authors to exercise care in citing and quoting other publications. This precaution applies also to the use of the author’s own previous writing. The following guidelines are intended primarily to protect new Annual Reviews authors from inadvertent infringements of copyright, any appearance of plagiarism, or accidental bias in assembling bibliographies.

Extra vigilance is required of literature review authors, for whom the task of materials-assembly (today often a software cut-and-paste operation) must be separated carefully from those of information synthesis and fresh expression.

  • When describing the findings or theories of others, always cite their sources in close proximity to your specific discussion of them. Omnibus citations at the beginning of an article are sometimes appropriate but they should not be used as substitutes for explicit citations at the end of the relevant sentences or paragraphs of text.
  • The original sources of novel technical terminology, or uniquely apposite words or phrases recently introduced into the literature, should be cited, unless these terms already have become established in the common vocabulary of the field.
  • If you wish to use a sentence, or essential part thereof, from another article, always set it off in quotation marks and cite its source. However, one should keep the number of direct quotations to a minimum.
  • If you choose to quote several consecutive sentences from another source, set off this material as an extract. Omit quotation marks and indent from both left and right margins; below the quote, indicate the author’s name, the title of the work, and the reference.
  • If you need to quote, paraphrase, or abridge more than approximately 250 words from a single source (whether consecutively or in scattered quotations), please ensure that appropriate permission has been obtained from the copyright holder even when quoting from your own work, if someone else holds the copyright. In such cases we also urge you to discuss your intentions, whenever possible, with the primary author.
  • You must obtain permission to use any diagrams, illustrations, or tables from other publications. Also, if this material has been redrawn or revised, please indicate this with a parenthetical note in the figure caption or in a footnote to the table.

In view of the historic importance of Annual Reviews articles in defining the current state of scientific knowledge, authors should strive to be fair, yet discriminating, in their selection of references. Include only those papers you consider to be genuinely important: Do not clutter the bibliography with citations of marginal relevance to your topic merely for the sake of "completeness." On the other hand, do not be so sparing with your references that you might appear to have minimized or disregarded the work of your competitors or newcomers to the field. The preparation of an appropriate bibliography is a difficult and ultimately subjective task. Nonetheless it is important for authors to be sensitive to the pitfalls of either too many or too few citations in review articles.

If you have any questions about these guidelines, do not hesitate to contact your Production Editor or the Editor-in-Chief of Annual Reviews.

 
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